• VIETNAM LEASING OFFICE AGENCY

Sample Letter of Request for Office Rental Discount

Sample Letter of Request for Office Rental Discount

The office rental market has not changed much compared to the real estate market, but there is still a difference in rent compared to the common ground, which is one of the reasons why businesses increase their monthly expenses. Below is the explanation of the letter of request for office rental discount and a sample of it.

1. What is a sample letter requesting an office rental discount?

1. What is a sample letter requesting an office rental discount?
Sample letter of request for reduction of office rent is a document created with the function of helping the lessee give his wishes and reasons to convince the lessor to waive/reduce office and premises rental fees. Companies, businesses when facing financial difficulties, needing support to overcome the crisis, or realizing the difference in rent compared to the common ground can use this document to propose a discount to rent.

2. What are the contents of the application form for an office rent reduction?

The enterprise’s application form for an office rental discount must fully present information such as:
– Date, based on contract number, applicant, or company representative.
– Content to apply for discount: Give clear views on whether the rental price at that time is suitable with the situation of the market at that time or not. In this section, you need to clearly state the difficulties that the business is facing along with the direction and time to overcome the difficulties for the building owner to consider (can make a sales statement to increase the persuasion).
– Compare the rental rate with the location of a similar office building for rent (specify some examples of the pros and cons of the location, the area of ​​the office you are renting, and some evaluation of the quality) of the accompanying service).
– Proposing a suitable office rental discount for both parties.
– At the end of the application, please show your sincerity, aspirations, and thanks to the lessor.

3. How to present your wish to negotiate a rent reduction successfully.

3. How to present your wish to negotiate a rent reduction successfully.
Most of the long-term office tenants are often worried that the building management will comply with the contract, so it is difficult to reduce the rent. However, in order to successfully negotiate a rent reduction, you need to know the information about the owner of the building, the situation of the rental area of ​​that building, the rental price of the market at the moment, and choose the right one. When you make a proposal, your chances of success are quite high.
When making a wish to reduce the rent, you also clearly state the difficult economic situation that the business is facing, and call for support from the building owner. Besides, you can also present future plans such as: if rented at a more reasonable price, will extend the lease or expand the leased area… Show the WIN-WIN method to the landlord. Renters weigh the pros and cons if they don’t lower the rental price for you.
* Currently, implementing the directive 10/CT-UBND of Ho Chi Minh City on social distancing, including minimizing direct activities at the office, people limiting going out, stopping daily business activities. Due to this, many companies had to temporarily close, stop operating, and suffered heavy economic impacts during the time of social distancing. If you are among those businesses, you can compare the force majeure event in the contract when the epidemic occurs to propose an appropriate reduction in office rent.

4. Download the sample letter requesting an office rental discount.

 

SOCIALIST REPUBLIC OF VIETNAM
Independence – Freedom – Happiness
————————————

APPLICATION FOR OFFICE RENT REDUCTION

Dear: …………………………………………………………………………

My name is: ……………………………….; Year of birth:…………………… ID card number:…………………….issued by Police……………………..date…………..
Permanent residence:………………………………………………………………………………. …………………………… …………………………
Current place of residence:…………………………………………………….
Being the representative of the lessee (individual/company) ………… (Insert full name of individual or company, if applying on behalf of the company) rent house/office room at the address: ………….. according to the rental contract No.…………./…………. signed on…………/…………/……………………..
Reasons for applying for office rent reduction support:

Due to the recent Covid-19 epidemic situation, it completely directly affected the business of our company. We comply with the state’s regulations on closing/stopping transactions, so the company has no sales and has to cover a lot of losses.
(You list the reasons that you / the company are suffering, the reasons need to be realistic and objective to serve as a basis for the early approval of the Lessor’s application).

Now, I am applying for help to reduce my office/rental rent, so we request …………………….. to consider and solve it for me to help us through this difficult period. I sincerely thank you.

………, Date ………. Five…….

Applicant
Sign (stamped if any)

 

 

Download the office rental discount application form (Vietnamese) HERE

For Foreign companies that want to start or expand businesses and look for an office in Vietnam:

CONTACT US

We offer a free consultation to support you to find a suitable Office For lease In Ho Chi Minh:

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

Website: https://lookoffice.vn/contact

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huyho

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