4 Legal Procedures to Do When Renting an Office
You are about to rent an office but do not know the procedures to follow. All legal procedures to be done when renting an office will be provided in detail in this article.
MAKING OFFICE LEASE CONTRACTS WITH INVESTORS IN 4 LEGAL PROCEDURES
The office lease agreement is a necessary legal procedure to do as soon as your business prepares to move to a new office.
The office lease contract is a document consisting of 2 legal entities, one is the lessee and the other is the office leasing unit, recording the regulations and bindings between the two parties during the rental of the office space out.
This contract needs to be agreed upon by both parties and checked by a lawyer or a person with legal knowledge, possibly the company’s legal counsel. This contract will be made in 2 copies, each party keeps one copy and has the same legal validity.
In the process of making an office lease contract, you need to pay attention to the rental price, the validity of the contract, the responsibilities of the lessee and the lessor, etc.
Note that the office lease contract signed by both parties as legal entities does not have to be notarized. In case a company rents a house from an individual, not a business for a term of 6 months or more, it must register with the management agency and need to be notarized or authenticated.
MINUTES OF CLEARANCE TERMINATION
After the office lease period expires, it means that the previous office lease contract has expired. At this time, your company needs to carry out procedures to liquidate the office lease contract.
This agreement can also arise when either party does not lease or does not need to rent the office anymore. If before the expiration of the contract, these minutes will contain the content agreed between the two parties on the obligations and responsibilities to return the premises, and compensate the contract if any. Based on the previously created office lease.
LEGAL DOCUMENTS PROVING INVESTOR’S OWNERSHIP
In addition to the lease contract, you should also be aware of legal documents proving the ownership of the building owner, or the legal use certificate of the lessor.
This is to ensure that you are renting an office from the correct owner or a business that has the legal right to lease office space. Limit the troubles arising later in the rental process such as:
Avoid disputes with third parties when renting an office
Being scammed, renting an office that is not right for the investor/unit that can exploit the building’s office rental service
LEGAL ON LICENSE AND ALLOWED USE RIGHTS
In case you want to transfer or sublease the office because the contract period has not expired, or you can’t fill the leased area and want to sublease part of the office, please make sure you have agreed and approved. agreement of the owner of the building or the unit leasing the office to you.
For the sublease to be legal, you can note that your company has the right to sublease the office or the right to freely use the office for leasing and without affecting the interests of the owner’s investment.
In the lease agreement, loosen the binding terms and obligations related to this matter to serve your business or office sharing. It will bring benefits and avoid future troubles.
For Foreign companies that want to start or expand businesses and look for an office in Vietnam:
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