Office Receptionist Job When Renting an Office

The office receptionist — clerical job belongs to the administrative department of a business. This position also plays an important role as the contact point of the entire company. It ensures that support activities are completed and helps departments quickly meet their work needs.

What is an office receptionist?

At first, The Office Receptionist—clerical staff acts as the company’s communication line, supporting administrative tasks such as receiving guests, delivering mail, and receiving calls to the company.

The specific job of an office receptionist is as follows:

• Firstly, welcoming guests to work at the company
• Secondly, guiding guests to work at the company
• Thirdly, Operating the telephone switchboard, receiving incoming calls and connecting to the correct address.
• Fourthly, Arranging and decorating the reception desk neatly and tidily.
• Also, Ensuring adequate supply of stationery for each department.
• Then, Respond to emails and provide accurate information to the company’s customers.
• Even, Receive and classify daily incoming mail.
• Further, Monitor office security and comply with company access control through managing records and distributing cards to customers.
• Furthermore, Manage inventory of office supplies and order them promptly as required by departments.
• Specially, Arrange and schedule important company meetings.
• Especially, Prepare all necessary documents.
• Lastly, Always update documents on expenses incurred in the office regularly.
• In addition, receptionists and secretaries perform a number of other tasks, such as filing documents, photocopying documents, and copying.

For receptionist positions in office buildings; Their work will be simpler when they do not need to take care of office administrative issues such as: tracking office supplies, scheduling meetings, etc.

Read more: Necessary Office Supplies

Basic skills of an office receptionist

• Proficient in office applications: Office Word, Excel, Powerpoint or Google Docs, Open Office.
• Proficient in using common office equipment such as fax machines, printers, etc.
• Good-looking appearance.
• Always know how to respond and handle problems that arise during work.
• Have good organizational skills.
• Know how to manage time effectively, prioritize important tasks.
• Also, Have good customer care skills.

Career opportunities for Receptionist – Clerical jobs

Currently, many of you are still wondering whether the Receptionist – Clerical job has prospects in the future or not. Some opinions say that this job has low prospects, with absolutely no chance of promotion. However, the career path of a receptionist is also quite clear, divided into 3 main levels as follows:

Staff level

Staff level includes receptionist – Secretary with the main job of welcoming guests, delivering mail, etc. The salary for this position is about 4.5 – 7 million VND.

Secretary level

Secretary level includes private secretary and general secretary including:

• Private secretary is responsible for supporting the director with administrative tasks such as drafting documents, scheduling work, etc.
• General secretary specializes in performing office tasks such as managing records, papers, etc.

Salary at the secretary level is about 6 million VND

Read more: Ways to Set Up a Professional Office

Management level

At this level, there are 2 positions: office administrative staff and department head/administrative director.

Office administrative staff require high professional qualifications, extensive knowledge in many fields and 2 years of experience in the receptionist – clerical profession. The salary for this position is from 8 million VND.

The head of department/administrative director must be a person who possesses all the qualities of an administrator with professional qualifications and 4 years or more of experience in receptionist – clerical work. The current salary of a head of department/administrative director is from 12-15 million VND.

This administrative job attracts more women than men. Normally, when men choose this field, they often want to advance, the ambition to experience higher positions, not just doing some paperwork that many people consider “boring”. The same is true for women, leadership skills and rich experience have helped many women rise to management positions with attractive salaries.

Receptionist – Clerical work is quite suitable for women with careful, meticulous personalities and good communication skills.

CONTACT US

Phone: (+84) 398 716 459 – Available via Whatsapp/ Viber/ Zalo

Email: contact@lookoffice.vn

In conclusion, If you really love this job, always strive to fulfill your responsibilities well to have the opportunity to experience higher positions of an office receptionist in your career.

Frequently Asked Questions