Summary of Necessary Equipment for the Office

by huyho
October 7, 2021
Office administration Tips
0

Page Contents

Office equipment plays a huge part in keeping a business running. An office with all the necessary equipment will make work easier, smoother, and more productive.

What is office equipment?

Office equipment is the necessary items, used every day to serve the activities and work in the office. Equipment is machines: printers, photocopiers, laminators, cash registers, paper, pens, desks, chairs, etc… So what role do these office equipment play in business? business of an enterprise.

What is the role of office equipment?

Office equipment plays a very important role in maintaining business operations, ensuring the work performance of members of the company. The office, no matter how big or small needs to be fully equipped. From the smallest items to complex mechanical items. In particular, in offices that are in the process of being completed, modern office equipment is even more necessary.

Role:

Helps maintain, operate, and manage work and office documents easier and more accurately
Save working time but also bring higher work efficiency
Better work support such as reporting, summarizing, presenting, etc
Create the most professional, modern, and productive working environment

Although the office equipment is just very simple items such as paper, pens, clips, pins, etc… it is very useful to serve the needs of the members of the company.

For offices with many members, it is necessary to uphold the criteria for using safe and economical office equipment. From there, it will both increase work efficiency and help the company grow. When making a list of office equipment, it is necessary to have the approval of the company or organization to ensure a balance between the return options and the investment costs.

Office equipment will include stationery and office supplies.

What are stationery items included?

Office paper

Paper plays a very important role in the activities of the company. Even modern machinery, technology, and equipment cannot be replaced.

For offices, A4 paper is mainly used. Important office papers include photocopies of documents, contracts, records, forms, official dispatches, meeting documents, statistics, etc.
Besides, papers such as invoices, receipts, payments, delivery notes, etc… are also included in official papers. These are legal documents, containing full information on the transaction and purchase process. This is to ensure the interests of either party when necessary.

In addition, the office also needs to prepare Notepaper. This type of paper serves to take notes and record important issues of all employees in the office.

For construction and architectural offices that need construction drawings and blueprints, large paper sizes such as A3 should be preferred.

Office pen

Pens are one of the essential stationery items. Regardless of the office environment, the pen is still used a lot. Types of pens for office use can include ink pens, ballpoint pens, pencils, marker markers, erasers, and laser pens.

Folder/clipboard

The indispensable office equipment is the Folder/cover clip. This is an item used to hold important files and documents. Not only that, but they also help to classify and organize all documents more neatly and scientifically.

Especially in customer meetings or negotiations, signing contracts, folders and folders are even more indispensable. It is also one of the most minimal items to create professionalism in the office.

Documents

Books for those who work in the administrative and human resources department, accounting are indispensable items. Books include invoices, receipts, and payments, salary books, warehouse receipts, etc. Office books are also used to record important issues that need attention, easy to carry with people…

Some necessary office machines (equipment)

Laminator

This is an extremely necessary modern office equipment, used for plastic injection, plastic injection of important papers and documents. Office laminators play a very important role. It helps preserve documents from rotting, tearing, fading, fading information over time.

The types of papers and office records are relatively many. And it will be inconvenient when you have to bring them to the copier for plastic injection. Equipping a plastic laminator in the room will help complete the job quickly and efficiently. Thereby saving time, saving costs in the long run for businesses.

Printer, photocopier, scanner

In the list of necessary office equipment are printers, photocopiers, scanners, especially business and trading businesses. Printers are used when there is a need for certification documents, invoices, records, contracts, etc. Photocopiers are used to copy documents for important meetings. Or the necessary documents circulated in the company. The scanner is used to store and send important information about certificates, contracts, etc.

Timekeeper

A timekeeper is a device that records the arrival and departure times of each employee in the company. It supports those who manage time accurately. This type of machine is widely used in offices, factories, factories, factories, etc.

Document Shredder

This machine is used to cut paper into small pieces. The purpose is to destroy manuscripts, documents containing important information, business secrets of the company.

Cash register

Cash counters are also on the list of required office equipment. The machine is used to count the currencies in the transaction most accurately and efficiently. Moreover, the money counter also has the function of detecting counterfeit money. This ensures the safety and interests of the business in doing business.

For banks, the installation of cash counters is the most important thing. Because this device will help the bank to accurately inventory the number of transactions each day. At the same time, save time and bring higher work efficiency.
Cash counters are now equipped with the most modern technology. So it is capable of counting many different currencies, including foreign currencies. Money counters with diverse features such as detecting counterfeit money, detecting bills of other denominations, etc. are extremely useful.

Some other necessary office equipment

To have the most favorable and productive working environment, other items such as desks, chairs, computers, cabinets, etc. are essential. Currently, these products are widely sold in the market. With a variety of designs, models, and functions to suit each office structure and use needs.

For Foreign companies that want to start or expand businesses and look for an office in Vietnam: