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Office Space Design: 5 Area Standard Designs

Office Space Design: 5 Area Standard Designs

When looking to rent an office, in addition to paying attention to location and feng shui, people also pay attention to the calculation and standards of office space design for rent. Clearly defining the factors in the standard helps businesses calculate the appropriate rental area, thereby optimizing it to save a lot of costs and get a scientific workspace.

Dependent factors of office space design standards

Dependent factors of office space design standards

The first job to determine how much office space a business needs to rent is to ask questions related to the number of employees in each department, and the layout of the office according to the wishes of the business. The following are factors in the design standards of office space for rent that business owners can consider:

Number of employees according to the standard of working space per capita

Each employee needs to have a comfortable space to work and not affect other employees when traveling. Generally, there are two common seating arrangements: Cubicles and Workstations. For the form of Cubicles desk, the minimum standard is 2.5m2/person. As for the Workstation desk, the minimum standard is 2m2/person. (This layout will usually save more space)

Number of rooms for managers/directors/leaders

Usually, the board of directors and executives will have a more private working space, ensuring quiet and high concentration. In fact, the area of ​​private rooms for leaders depends on the size of the business, but the standard will be 25m2 for the Director’s room and 15m2 for the position of manager, Senior manager.

Meeting room space

The meeting room is definitely something that is difficult to lack because it is the place to gather ideas, plans and can also be a place to receive customers and partners of the business. So no matter how big or small, most companies try to have a dedicated meeting room space. Currently, to calculate the meeting room area, people will rely on the number of chairs in the meeting room, the most common are 4 – 8 – 12 and 20, respectively, and the suggested areas are 7.5m2 – 15m2 – 20m2 and 40m2.

Reception space

Reception space

Some businesses often have a “monumental” reception hall, large, with a place for guests to wait, but some will be separate, the reception area is simply compact (usually small companies, using a large area). small office space). The reception area will be at least 4m2 or more.

Common area

Besides the above spaces, common areas such as the pantry/cafeteria, file storage space, and warehouse space also need to be planned in the most appropriate way.

Understand how to calculate office space design for rent

Understanding how to calculate office space will help businesses get the desired rental price, without having to pay unexpected expenses. Since then, businesses also have a clear basis when comparing the rent between offices, carefully reviewing the contract, and avoiding the case that the rental price is quite cheap, but in fact, the rent is calculated according to the Gross area. it won’t be cheap anymore.

In addition, businesses should also note that office rents are also affected by many other factors such as security fees, reception fees, overtime fees, meeting room usage fees, etc., as well as the number of months. Renting requires a deposit because it can occupy a large amount of capital of the business.

How to calculate the current office space for rent

How to calculate the current office space for rent

There are two ways to calculate the current office space for rent: Gross area and Net area.

What is Net Area?

Net area is the net area, also known as the actual area that the business can use for its employees (including columns and pillars in the office), calculated from the wall extending to the partition. This means, public areas such as toilets, stairs, lobby, corridors… will not be counted. In case, the business rents the entire floor, the floor area is the net area.

What is Gross Area?

Gross area is the total area including the above-mentioned working area or Net area and part of the area of public areas such as aisles, corridors, lobby, elevators, toilets (area. common use)… Thus, the enterprise will have to pay an additional 10 – 30% of the rental cost for the shared area.

You can calculate the Gross area by multiplying the Net area by 1.2 or 1.4 (depending on the office building, the calculation will be different).

Benefits for tenants when calculating office space for rent

Of course, most businesses will find the Net area calculation the most appropriate because it helps them eliminate extra costs, avoid waste, and optimize the budget. The method of calculating Gross area is only beneficial to the investor of the building.

However, offices for rent based on Gross area are often high-class offices, beautiful locations, and are desired by many businesses, so they are willing to pay in this form.

In addition to calculating the office area, you can see more office rental experiences to choose the ideal office for your office.

You can read the previous article here: Lease Contract: Note For Businesses

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Q: What are the legal requirements for lease contracts in Vietnam?

Vietnam has specific legal requirements for lease contracts, such as registration with the local authority and the inclusion of certain clauses, including those related to rent adjustment, termination, and dispute resolution.

Q: What are the different types of lease contracts available in Vietnam?

There are several types of lease contracts available in Vietnam, including commercial office leasing, co-working space lease contracts, and business center lease contracts.

Q: What is an office lease contract?

An office lease contract is a legally binding agreement between a landlord and a tenant, which sets out the terms and conditions for renting office space.



Professional Content Writter about the office space for lease, coworking, serviced office, retailed space.

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