A Step-by-Step Guide How to Rent an Office for Small Businesses
Below is a helpful guide that will show you step-by-step how to lease office space for your small businesses.
9 Steps to Renting Office Space for a little Businesses
Step 1: Calculate what proportion of Square Footage you would like
One of the first things you’ll need to purpose when you start looking for an office is to lease is how much square footage you need. To help you calculate the quantity of office space you’ll need for your businesses, we’ve pulled together some basic square footage calculations, also as some tips to assist you envision your space.
Step 2: Determine your budget
Before you’ll even begin watching office spaces, it’s important to understand what your budget is. Knowing your budget will help you narrow down your options upfront based on what you can realistically afford.
Step 3: Research and tour office spaces
Research different office spaces available in your area and visiting. It’s best to see the space in person to check out the area, meet your potential new neighbors, and to visualize what it would actually be like to work there.
Step 4: Decide on an office for your Businesses
Out of the different office spaces you toured, decide which one is right for your business. Here are a few questions to ask yourself:
- Is the location convenient for your clients?
- Is the location convenient for you?
- Is the location right for my employees/potential employees?
- Is there parking available?
- Is it affordable?
- Is it located near stores (banks, post offices,…) and other conveniences that are necessities for you?
- Are you allowed to redecorate and customize the space?
- Is there a kitchen you can use?
- Does my business have room to grow during this space?
- What do current tenants say about the office rentals here?
These are just a few questions to get you started. Check out this checklist of 20 questions to ask yourself before choosing an office space for a helpful list of things to ask about and consider as you’re reviewing potential spaces.
Step 5: Leave room to grow
Consider extra space if you propose to grow your team. While you’re growing your business, you may be able to sublet the extra space to another renter for additional income. (Keep in mind, the original lease will need to include sublease options upfront.)
Step 6: Determine all costs
Make sure to look at all the costs associated with the move. Calculate the entire cost of rent, utilities, moving expenses, construction costs (if any), etc. And confirm you’ve budgeted sufficiently for the length of your lease.
Step 7: Get your financial documents ready when growing your Businesses
Before you’ll lease office space, building owners will want to work out if you’ll pay the rent! Typically, the owner will require a security deposit. Start collecting important financial documents including tax returns, bank statements, financial references, and a bank letter of credit to prove that you are able to cover the expenses.
Step 8: Finalize special requests
Do you plan on having the office space renovated before you progress in? Does the contract include the setup of wifi or any other special agreements? Make sure all these details are covered before the move-in date.
Step 9: Move-in
Move into your new place and make it your own! Make your workspace creative and unique by adding your own
Don’t forget to let people know your business has moved to another place! Here’s a helpful checklist to assist you update your address altogether in the proper places.
To find out more about the Know-how to lease/rent an office, you can click here: https://lookoffice.vn/leasing-office-news/know-how/
Foreign companies want to start or expand businesses and look for an office in Vietnam:
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